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Documalis scanner
Uses
The mail service is the first function concerned by the paperlessness or dematerialisation of in-coming documents. In the Documalis solution, the digitalisation task can be centralized on Digital Kiosks or shared among various colleagues using Desktop Scanner and internal office scanners in the company.
Administration, human resource, accounting and logistics are usually massive users of paper and photocopies, and the « intelligent » dematerialisation of certain types of recurrent documents, like invoices, CVs, delivery notes, legal declarations, expense accounts, purchase orders can be achieved.
The creation of patients’ files, customers’ files, contacts, credit, business activities, projects, quality … go most of the time through the digitalization of related documents : a Desktop Scanner provides a collaborative, protected and fully configurable work interface for each type of document…
Working with ease
The graphic interface of digitalization is completely intuitive for the system users who do not have to worry about the technical characteristics of the scanner. Desktop Scanner can be customized according to the digitalization, so as to provide the user with known and “natural” business information. Desktop Scanner allows the user to digitalize his documents and images for individual use and then transfer them directly on a local or shared hard disk, in PDF and image format.
Advanced functions
Desktop Scanner authorizes the professional digitalization of documents of any nature and size, the mastery of their quality in real time and the automatic ordering of documents requiring processing in the Process Server : conversion in PDF, OCR, automatic classification of documents, extraction of bar codes and content zones, local or exported video coding …
Indexing of documents
The digitalization of confidential documents may require the user’s identification, namely for the capture of various index fields, the classification in a virtual directory structure, depending on the configuration of the Desktop Scanner. Desktop Scanner can also launch an indexing Workflow or approval after digitalization if the user does not so wish or if he is not qualified to index the document at the time of digitalization. This digitalization can also be outsourced at a national or offshore service-provider via Documalis solutions.
For more information, contact us by e-mail at infodoc@documalis.com.
Desktop Scanner can help drive two scanners or multifunction personal printers connected to the user’s PC. The user has an extremely simple interface for digitalization, akin to Office 2007, having functions for preview, retrieval, replacement, sorting, deletion of images, before the compilation of the final PDF formatted document, Text or Image.